REQUESTS TO WITHHOLD INFORMATION

PUBLIC NOTICE

Categories of Information which Eastern Illinois University Has Designated as Directory Information:

Under the Educational Rights and Privacy Act of 1974, Eastern Illinois University is required to give public notice of the categories of student information which it has designated as directory information. Those categories are published below.

To request that any or all of the directory information concerning him/her should not be released without prior approval, a student should appear in person prior to 4:30 p.m. on Tuesday, September 10, 2002, at the Records Office, 1220 Old Main, and make the request in writing on forms provided by the University. Student identification is required at the time of the request.

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Directory Information

Eastern Illinois University

2002

GENERAL DIRECTORY INFORMATION

Name, Local Telephone Number, Student Classification (Freshman, Sophomore, etc.), Degree and/or Major, Minors, Options, Concentrations, Local Address, Home Address, E-mail Address, Parents’ Names and Address(es), High School Attended, Honors and Awards, Date of Graduation, Spouse’s Name, Years of Attendance at Eastern, Athlete’s Position on Team, Athlete’s Height and Weight, Photographs.

Students who obtain a personal electronic mail account through the University should be aware that their name, student status, and e-mail “address” cannot be withheld from internet access.

PRIVACY ACT RIGHTS

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They are:

(1) The right to inspect and review the student’s education records within 45 days of the day the University received a request for access.

Students should submit to the registrar, dean, head of the academic department or other appropriate official, written requests that identify the record(s) they wish to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.

(2) The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading.

Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. (Grade appeals are administered under separate University policy.)

If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the requests for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.

(3) The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

One exception which permits disclosure without consent is disclosure to school officials with legitimate education interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, National Student Loan Clearinghouse, Credentials, Inc. or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.

A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.

Upon request, the University discloses education records without consent to officials of another school in which a student seeks or intends to enroll. (4) The right to file a complaint with the U.S. Department of Education concerning alleged failures by Eastern Illinois University to comply with the requirement of FERPA. The name and address of the Office that administers FERPA is:

Family Policy Compliance Office U. S. Department of Education

600 Independence Avenue, SW

Washington, DC 20202-4605

Copies of the Eastern Illinois University policy on the Privacy Rights of Eastern Illinois University students are available in the Records Office, 1220 Old Main.

The following is a list of student records maintained by the University,

including the location and custodian of each:

ACADEMIC, including permanent record, grade changes, and removal of incomplete forms, high school transcripts, transcripts and evaluations from other post-secondary educational institutions, academic waivers,letters of academic dismissal, and letters of reinstatement.

–Director, Academic Records and Registration

1220 Old Main

ADVISEMENT, including grade reports and test scores for students assigned to Academic Advising.

–Academic Advising (only students assigned to Academic Advising)

Director, Academic Advising

2100 Ninth Street Hall

Individual Advisors

ALUMNI, including information submitted with application for graduation.

–Director, Alumni Services

Brainerd House

ATTENDANCE RECORDS AND ABSENCE REPORTS

–Individual instructors and department heads

CAMPS AND CONFERENCES

–Director, Housing

University Union

CAREER SERVICES, including credentials, student teaching evaluations, employer references, and College and University recommendations.

–Director of Career Planning and Placement Center

3055 Student Services Building

CONTINUING EDUCATION, including registration materials for short courses, workshops, non-credit courses, academic conferences, and off-campus courses.

–Dean, School of Adult and Continuing Education

2160 Blair Hall

DISCIPLINARY AND BEHAVIORAL RECORDS

–Director, Judicial Affairs, University Union

EVALUATIVE ITEMS AND REPORTS RELATING TO STUDENT’S PROGRESS TOWARD GRADUATION

OFFICE OF APPROPRIATE DEAN

–College of Sciences

2116 Old Main

–Lumpkin College of Business and Applied Sciences

4800 Lumpkin Hall

–College of Education and Professional Studies

1420 Buzzard Hall

–College of Arts and Humanities

1544 Fourth Street – Linder House

–Graduate School

1113 Blair Hall

OFFICE OF APPROPRIATE DIRECTOR OR COORDINATOR

–Board of Trustees Degree Coordinator

2114 Blair Hall

FINANCIAL AID, including loans, financial aid, scholarships and health

insurance.

–Director of Financial Aid

East Wing, Student Services Building

INTERNATIONAL STUDENTS

–International Student Advisor

1113 Blair Hall

FRATERNITY AND SORORITY MEMBERSHIP

–Assistant Director of Student Life/Greek Affairs

316 University Union

GRADUATE ASSISTANTS

–Dean, Graduate School

1117 Blair Hall

GRANTS-IN-AID OFFICER

–Grants-In-Aid Officer

4119 Student Services Building

PETITIONS FOR REINSTATEMENT

–Dean, Enrollment Management

1221 Old Main

REGISTRATION, including schedules, schedule changes and withdrawal forms.

–Director of Academic Records and Registration – 1220 Old Main

Registration Office – McAfee Gymnasium – Lower Level

SCHOLARSHIP DATA (EIU Foundation)

–Executive Officer, EIU Foundation Neal Welcome Center

STUDENT HOUSING, including application material, billing, and assignment information.

–Director of Housing, University Union

VETERANS, including Veterans Administration educational records and educational items relating to use of benefits.

–Office of Financial Aids

Student Services Building

-Sue Harvey, Director, Academic Records and Registration

TEXTBOOK RENTAL SERVICE FALL 2002 EXTENDED HOURS

The extended hours for Textbook Rental Service Fall 2002 handouts are as follows: Friday, August 23, 8:00 am to 6:00 pm; Saturday August 24, 1:00 pm to 6:00 pm; Sunday, August 25, 1:00 pm to 6:00 pm; Monday, August 26, 8:00 am to 7:00 pm; Tuesday, August 27, 8:00 am to 7:00 pm; Wednesday, August 28, 8:00 am to 7:00 pm; Thursday, August 29, 8:00 am to 7:00 pm; Friday, August 30, return to regular hours, 8:00 am to 4:30 pm.

-Dan Klingenberg, Director